We are seeking a dependable, organized, and detail-oriented Construction Administrative Assistant to support our construction team with daily office operations, project documentation, scheduling, and communication. This role is ideal for someone who enjoys a fast-paced environment, can manage multiple priorities, and takes pride in keeping projects and paperwork running smoothly.

Responsibilities

· Answer phones, respond to emails, and assist clients, vendors, subcontractors, and team members professionally.

· Prepare, organize, and maintain project documents, contracts, permits, invoices, purchase orders, and job files.

· Assist with scheduling meetings, site visits, inspections, deliveries, and project deadlines.

· Track and route invoices, change orders, lien waivers, insurance certificates, and other required paperwork.

· Support project managers and field staff with administrative tasks, data entry, filing, copying, scanning, and document control.

· Maintain accurate records and help ensure project information is current and easy to access.

· Order office supplies and assist with general office coordination as needed.

Qualifications

· Previous administrative or office experience required; construction office experience preferred.

· Strong organizational skills and attention to detail.

· Excellent written and verbal communication skills.

· Ability to multitask, prioritize work, and meet deadlines.

· Proficiency with Microsoft Office, especially Word, Excel, and Outlook.

· Experience with construction software and or project management systems is a plus.

· Positive attitude, dependable work ethic, and willingness to support the team wherever needed.

Job Details

· Position Type: Full-time

· Schedule: Monday through Friday

· Health Insurance

· 401K matching

· Pay: Competitive, based on experience

· Location: Syracuse, NY

Work Environment

This position operates primarily in a professional office environment with regular communication between office staff, project managers, field teams, clients, vendors, and subcontractors. The ideal candidate should be comfortable working in a fast-paced setting, balancing routine administrative tasks with changing project needs, and occasionally coordinating information related to active construction sites.